MUST READ POLICIES BEFORE ATTENDING

It is very important that you read and understand these policies; they’ll be posted at the convention as well, but anyone who attends/vends Hypercon is expected to follow these rules.

Refunds – Refunds – Refunds

To everyone who reads this refund policy, in the State of Texas as long as it is posted on a sign, or on a receipt and also when you check out on our checkout page here on this site that there are no refunds well guess what stupid this means no refunds. If you choose to try and get our organization into trouble by means of contacting television stations and radio as well as other forms of media to get us into trouble we will professionally and personally have you arrested and prosecuted. As it is a crime in Texas to unlawfully try to receive a refund when there is a posted no refund policy. If you choose to contact the police, the police do not know the state of Texas refund policies because we have tested the police department in our local area and they do not know, and in doing so you have just made matters much much worse for yourself.

With today’s technology through cell phones, cell phone pings, and location tracking as well as investigations and location street cameras we will be able to find out with our investigators as to who you are and how you have attempted to get our organization and it’s staff into trouble, and we will find you and prosecute you.

We are sorry that as a company we have to say and act like this but we are sick and tired of dealing with individuals who do not understand the law and think they can do whatever they want.

You need to learn the law in Texas on refunds. (We have several business and corporate as well as criminal attorneys to back up these statements.)

If you are brave enough to try the methods above to obtain a refund then you automatically agree to pay Hypercon owners $25,000.00 U.S. Dollars and you also agree to pay all of Hypercons’ legal fees and all other fees associated with the prosecution.

If you feel that this policy is to harsh for you and you are offended then don’t come, because we don’t need people like you, it would be better for you to just stay home and be in your little safe space.

If you purchase a ticket or  a booth for yourself or someone else to attend this event then that means that you understand and are hereby confessing that you understand all of the policies and procedures layed forth in front of you and you agree to abide by and follow each and every policy on this website.

Attendees

Just to make it clear there is no way to guarantee how many people are going to come to this event. We cannot go out in public and force people to come to this event and we are also unable to force attendees that do come to this event to spend money at this show. If you simply do not have a product that they like or cannot live without. Us or yourself cannot force them to buy your products it is against the law.

Disruptive Behavior Policy

Your registration at Hypercon entitles you to enjoy the primary benefit of that registration: you get to attend/vend at Hypercon. It does not entitle you access to staff only areas.

We work very hard to ensure that Hypercon takes place in a safe and family-friendly environment, and we need your cooperation. We have policies to address specifics. We also have a general policy that we do not tolerate disruptive behavior of any sort, and we can and will take action when we see something we feel is dangerous or disruptive. The type of action we take may range from a quiet but stern word in private to forcible ejection from the convention, revocation of your registration/booth at Hypercon, or even criminal charges. (The action taken is solely at the discretion of Hypercon.)

The sorts of things that may trigger such action include fighting (fake or real), heckling, impeding traffic flow, offensive behavior, failure to observe basic hygiene, public inebriation (or similar intoxication), or any other failure to follow the rules and directions of staff members. Remember, anything illegal outside the convention is illegal inside the convention. If your behavior is clearly problematic, we will deal with it as a problem. Show common courtesy to your fellow attendees/vendors and Hypercon Staff, and follow the rules, and there’s no problem.

Defamation of Character

Vendors/Volunteers/Attendees understand that defamation of character is a serious offense in the state of Texas and will not be tolerated by this organization. Vendor/Volunteer/Attendee agrees to never slander or defame Hypercon or its parent company through media, web chat, through the web in any form spoken or written at any time before, during, and after every event. To do so will bring legal action and vendor/volunteer/attendee agrees to pay Hypercon $10,000 plus any other legal damages brought on during a legal action suit.

Video Surveillance

Yes, there are video cameras and surveillance at each and every one of our events that takes place at the MPEC Convention Center located at 1000 5th St. Wichita Falls, TX 76301

Cameras at Hypercon

The usage of photographic devices is prohibited within certain areas of the convention, including all staff areas.

  •     Prohibited devices include, but are not limited to, cameras (both film and digital), camera phones, and camcorders
  •     Photography within the Artists Alley is at the discretion of the individual artist. Permission must be obtained from the artist for photography of any kind.

Events that allow photography will be marked as such.

Photographing Guests/Staff at Hypercon

Hypercon’s guests/staff have the right to maintain their privacy. Convention members/Hypercon Staff may be asked to refrain from photographing guests/staff if the guests/staff would prefer to not have their picture taken. Guests will join con-goers for a photo opportunity if they choose to have their picture taken.

Weapons at Hypercon

Weapons NOT Permitted at Hypercon include, but are not limited to the following:

NO LIVE STEEL at all will be permitted on the premises of the convention. Live steel is defined as:

  •         Swords, bayonets, and knives (regardless of whether or not they are sheathed)
  •        Star knives and shurikens
  •        Metal armor, including chainmail
  •         Other objects made of metal, which can take an edge. This holds true regardless of whether the object is actually sharp.
  •         Metal studs or chains on costumes or other metal components of costumes/props may also be subject to approval by Hypercon.

NO GUNS OR PROJECTILE LAUNCHERS OF ANY KIND will be permitted. Examples include, but are not limited to:

  •         Airsoft guns, any and all kinds, regardless of whether or not it is functional. A non-functional airsoft gun with no moving parts is still an airsoft gun.
  •         BB guns and pellet guns
  •         Bows*, Crossbows, dart guns, and blowguns (* Prop bows with no string may be permitted but must be cleared by security first.)
  •         Functional water guns or water pistols
  •         Stun guns and tasers
  •         The ONLY exception to this rule will be prop guns or resin models that are easily identifiable as toys, provided that they possess no moving parts and are clearly marked with a non-removable orange tip.
  •     NO “PADDLES,” of any sort will be permitted at the convention. This includes, but is not limited to Yaoi/Yuri Paddles.
  •     NO NUNCHAKU of any kind will be permitted.

NO EXPLOSIVES or CHEMICALS of any kind including, but not limited to:

  •         smoke powder, sparklers, or fireworks of any kind

Finally, if it is illegal outside in the City of Wichita Falls and/or State of Texas, it is illegal inside the convention.

Illegal weapons will be reported to the appropriate authorities.

Weapons Permitted

  •     Staves, bo sticks, boken, shinai, and wooden swords will be permitted as long as they are handled responsibly and meet all other criteria.
  •     Fake, prop, or made-up weapons (i.e. made of tissue paper, plaster of Paris, cloth) are permitted if they are safe and not dangerous to others around you. (Examples of dangerous conditions include, but are not limited to, items that may trip others, items that can snag on people or surroundings, items that obstruct doors and hallways.)
  •     Prop weapons shall be limited to less than six feet, six inches (6’6″) in height and less than fifty pounds (50lbs) in weight.
  •     Any metal chains are to be less than three feet (3’) in length. This includes, but is not limited to chain wallets or any non-costume chains as well.
  • Police/Detectives/Game Wardens basically anyone and everyone in law enforcement that carries a weapon must be logged in at the front desk by security to also ensure the safety of this event. This will be done because unless the officer is in full uniform then there is no way to ensure that someone who says they are with law enforcement and carrying a weapon is being truthful. With all the mass shootings going on around the country we definately do not want our event as well as the MPEC to be put on that list of disasters that has happened in the United States.

Behavior with Weapons/Props

  •     Misuse of a weapon or prop, such as swinging it in a public area or posing a hazard to others, will result in the weapon or prop being deemed unsafe for the convention, and you will be asked to remove the item from the convention area.
  •    Any weapon (including Airsoft guns) purchased in the Vendors Room must be boxed and removed from convention area immediately, and should remain boxed and stored in your vehicle.
  •     All props and weapons brought into the convention may be inspected and either approved or rejected by Hypercon staff (see Peace Bonding), including those that may have had prior approval (other conventions, or pre-convention approval by Hypercon staff).
  •     Any item that poses a potential safety hazard may need to be removed from the convention.(This includes any costume, prop, or accessory that obstructs doors or hallways, or otherwise poses any kind of danger to other attendees, staff, or convention center property.)

When in doubt, check with  Hypercon staff or police before entering the event. Also please note that just because a staff member has not stopped you to check your item does not mean that the item is allowed

All decisions made by Hypercon and/or the Public Safety Staff of the venue are final.

Peace Bonding Policy

It is Hypercon’s goal to provide a safe and family oriented convention. We require that all weapons, costume props, and any costume item that could be considered a weapon be taken to the peace bonding table for inspection upon entering the convention. If you purchase an item (s) that you would like to use as a prop for your costume that could be considered a weapon or dangerous (*see weapons policy) then you are required to clear it through peace bonding.

We do not allow concealed weapons. Your cosplay weapon may be zip-tied into the holster or sheath and may not be removed during the convention. All props and weapons must be certified regardless of whether or not they were peace bonded at a different convention.

Hypercon’s peace bonding station is there to ensure safety for all attendees in regards to the use of all weapons and/or props. Though we are not enforcing all the rules other conventions have, we have rules and guidelines for you to better understand our policy:

PEACE BONDING GUIDELINES

  • The effectiveness, or ineffectiveness, of the item or the skill, or lack of skill, of the person in possession of the item is irrelevant when determining whether or not it is a weapon.
  • All weapons & props must be approved at the peace bonding table upon entering the convention.
  • If you purchase a weapon or prop such as: swords, knives, stars, air soft guns, plastic pellet guns, gun blades, wooden katanas, Kendo sticks, etc. and you intend to carry it around the convention as a prop you need to take it to peace bonding to have it approved.
  • If you do not intend to use it as a prop, we would appreciate it if you kept it in the packaging and placed it in your vehicle.

Photographs and Promotional Material Policy

Participants in Hyeprcon are granting their permission to be photographed or recorded by authorized Hypercon photographers. By purchasing your registration/booth/table you inherently grant Hypercon permission to use such images or footage for archival or promotional purposes.

Loss/Damage Liability

Hypercon makes no claim of the safety or security of Attendee/Artist/Vendor(s) property . Attendee/Artist/Vendor will not hold Hypercon responsible for loss or damage of their property. That being said we will have security throughout the event, and the Vendor Hall/Artist Alley will be locked after setup and event hours.

Cancellation Policy

Generally, cancellation of booth space is not permitted, any cancellation must have the prior written consent of Hypercon, which consent shall be in Hypercon ‘s absolute discretion.  Exhibitors who wish to cancel exhibit space can email Hypercon for consent to cancel exhibitor space.  Hypercon has a no refund policy for cancellations.

Refund Policy

Hypercon has a no refund policy on vendor booths, artist tables and tickets. Before, during, and after the show let us make this clear there are no refunds for any reason. Whether you make sales or not or even if only 5 people show up to this event or any event held by Hypercon it is very simple there are and will not be any refunds given for any reason. And while on property for this event if you try to weasel your way into a refund you will be escorted off property by the police.  All vendors also agree that by registering for this event you hold Hypercon, it’s staff, owners, employees, and all temporary workers harmless from any lawsuits, or criminal convictions of any kind. You also understand that by registering for this event that Hypercon, and its management will do its best to advertise this event with what funds it has at its disposal.  You also understand that their are no guarantees on the amount of people that show up to this event. We are a business and we are here to make money not lose money. We are going to do everything we can advertisement wise to bring people to this event so we don’t think you will have a problem with sales. Thank you.

Food and Drink Policy

There are no outside food and drinks allowed on property at any time. Even if you go on lunch and try to enter into the premises with food you will be asked to throw it away at the front door trash cans. This includes coffee and water, unless you have a doctors note. There will be no alcohol sold or allowed at this event. If you are a vendor and you are caught sneaking in food and drink into the show in your products, merchandise, equipment, containers etc. you will be asked to throw it away. The MPEC reserves the food and beverage rights at every event.

Anti Harassment Policy

Hypercon enforces a strict “no harassment” policy. This policy applies to everyone present at the convention: attendees, staff, guests, vendors, etc.

Here are some examples of things that are considered to be harassment and will result in your expulsion and possibly a lifetime ban from Hypercon. Harassment is anything that makes someone else significantly  uncomfortable; this includes but is not limited to:

  •     Taking pictures without permission.
  •     Encroaching on personal space and/or boundaries.
  •     Physical assault or battery.
  •     Unwelcome physical attention.
  •     Sustained disruption of panels, signings, and/or other events.
  •     Inappropriate touching of anyone at the convention.
  •     Touching someone without their permission.
  •     Destruction of someone’s costume.
  •     Stalking.
  •     Intimidation.
  •     Bathroom policing.
  •     Inappropriate language to any attendees, staff, guests or convention center staff.
  •     Disrespectful or rude behavior.
  •     Threats.

If you feel as though you are being harassed or have witnessed harassment, please do not hesitate to tell a staff member immediately! Prompt and immediate action helps us to better solve the problem.

If necessary, we will contact local law enforcement, provide escort, offer a safe place or otherwise assist those experiencing harassment to make sure they feel safe for the duration of Hypercon. It is our goal to creative a safe and fun environment for our attendees.

* You may NOT sell anything with the Hypercon Name or any Hypercon Logos at any point in time without prior written consent.

These policies may be updated from time to time, please check back periodically.  The rules for this event can change at any time and you agree that it is up to you to keep up to date on all new rules and regulations prior to the event starting.